1. If the party is being held at a location other than one of our approved Leisure Centres or venues then:-
a) Relevant permission must have been obtained in advance.
b) The access must be suitable for our transit van and our equipment, including no steps, and a wide enough entrance to the premises.
c) The surface can be hard-standing or grass, but must be even, free from holes, undulations and animal deposits.
Go-Kart Party – Essex reserves the right not to proceed with the party if the above conditions have not been met with no refund due.
2. We must be advised in advance if any children have learning difficulties, sight or hearing problems.
3. At the start of the party children are given instructions on how to drive the Go-Karts and a full safety briefing. Therefore, we politely request that all children arrive on time to avoid delay or disruption to the party. PLEASE NOTE: if you wish to purchase your own invitations please add that children should arrive approx. 10 minutes prior to the party starting
4. If the party is cancelled due to inclement weather, the deposit will be retained and the party can be re-booked for a later date. If the party is not re-booked then 50% of the deposit will be returned. The Go-Karts are capable of running in light rain, but we retain the right to make the decision on whether the party proceeds. Such factors as conditions underfoot have to be taken into account.
5. On occasion it may be necessary to take a Go-Kart out of service due to mechanical failure. Every attempt will be made on site to rectify the problem but the party/event will continue until its allocated finishing time with no refund due. Please be reassured that our Go-Karts are well maintained and are subject to an annual MOT by Pacer Leisure Ltd.
6. To confirm a booking, a non-refundable deposit of £100 is payable within 7 days & the balance payable on the day of the party. Should the party be cancelled by the booker, the deposit of £100 will be retained. If Go-Kart Party-Essex cancels the party for any other reason apart from conditions 1, 2 & 4, the deposit will be returned in full.
7. Should Go-Kart Party – Essex consider a child is not able to control the Go-Kart adequately in order not to put other children or its staff at risk during a party, then we reserve the right to refuse that child further participation in the event. This will also apply if we consider a child to be rude, disruptive or not following instructions.
8. Food Arrangements
Rooms are available as follows:-
Harlow Sportscentre Start of party until 30 mins after driving finish time
Romeera Leisure Centre, Stansted* 30 mins before and 30 mins after driving finish time Danbury Sports Centre Start of party until 30 mins after driving finish time
Ongar Sports Centre Start of party until 30 mins after driving finish time
Bishop’s Stortford Sports Hall Start of party until 30 mins after driving finish time Dovedale Sports Centre Start of party until 30 mins after driving finish time Great Dunmow Leisure Centre* 30 mins before and 30 mins after driving finish time Chelmsford Athletics Centre Start of party until 30 mins after driving finish time
Tables & Chairs are available as follows:-
Braintree Leisure Centre** Start of party until 30 mins after driving finish time
Lord Butler Leisure Centre Start of party until 30 mins after driving finish time
Bramston Sports Centre, Witham Start of party until 30 mins after driving finish time
Hannakins Farm, Billericay Start of party until 30 mins after driving finish time
South Woodham Ferrers Leisure Centre Start of party until 30 mins after driving finish time
* Creche is available for food. N.B. Strictly 'NO' play equipment must be used at the request of the leisure centres.
** A function room can be booked direct with Braintree Leisure Centre if required. Contact Sue Thurston on 01376 552585 for further details.
With ‘NO’ exceptions, all premises must be cleared by these times and left clean and tidy as found. The person named on the Booking Form (Name) is solely responsible for this area and any equipment while in use, and is therefore liable for any damages which occur. No alcohol is to be brought in to any of the above mentioned premises.
9. The maximum number of children is as follows:- 1 Hour 20 children
1.5 Hours 30 children
Should the maximum number be exceeded, then a charge of £10 per additional child over the applicable maximum number will be added to the balance payable on the day.
Go-Kart Party – Essex @ 8 September, 2008 (revised)